Hosting an event is way tougher than it looks. If you don’t plan things out properly, your event can turn out to be disastrous. But what makes one event different from the next?

There are tons of event venues in Sydney to choose from. After a while, event spaces can start to blend together. The goal of any event is to create the kind of experience that you don’t forget. With the right tips, you can create the event of a lifetime.

Parking

When you think about events that you have attended in the past, the small stuff jumps out. No doubt there have been at least one or two where simply finding a parking space wound up being the biggest issue. It sets the wrong tone and can lead to some very unhappy eventgoers before they even step through the door.

It is easy to overlook certain factors when choosing an event space. Make sure that you don’t ignore this one. Parking can create frustration for eventgoers before they even make it inside. It can also put them in a negative mindset before they even see the rest of the event. Choosing a proper event space means ensuring that parking is easily available and accessible to all guests, not just the ones who get the best spots.

Transportation accessibility

While parking is important, not every one of your guests is going to be driving to the event themselves. Choosing a venue that is easily accessible by public transportation provides more options to eventgoers.

Allowing access to buses, cabs, and rideshare apps is even more important if alcohol is being served. Ensuring that everyone gets home safely is an obligation of hosting the event and providing as many options as possible is a necessity. Part of making the event go smoothly means creating convenience for both yourself and eventgoers. Don’t overlook details like this as it can create complications for your perfect evening.

Capacity

Size is critical when choosing an event space. Even if a space looks like it will be big enough to host, size can be deceptive. The best bet is to check with the event venue to talk about the capacity of the room. It is easy to gloss over this detail but even a simple misstep can wind up turning your event into an unmitigated nightmare. It’s a simple step to follow through on but can wind up making a major impact on your event.

Talk to the venue and know how many people can comfortably fit in the space. Be aware of any fire codes or safety codes as well because that can play a role in the capacity. Finally, don’t push the upper limits of the room’s capacity. If the room holds 500, don’t just book an event for 500 people. Give yourself a little wiggle room so that everyone isn’t crowded, and you can accommodate a few extras if need be.

Be aware of minimums

Part of booking a venue means taking advantage of the amenities that they provide. A venue might offer food and beverage, but is that part of the package or is it an extra fee? More importantly, are there minimums that come with the service?

Checking the contract and talking to the event venue will provide those answers. There might be a minimum spending amount for things like food and beverage that aren’t necessarily clear without asking. You can avoid any nasty fees this way and make sure that your expectations are in lockstep with the budget.

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